Evergreen Soaring
Board of Directors Meeting Minutes
October 7, 2009

The meeting was called to order in the Red Barn classroom at the Museum of Flight at 7:08 p.m. by president Fred Hermanspann. All directors were present except Stan Kasprzyk, who checked in later by telephone. Club members Dan Teifke, Steve Fribley, Heinz Gelhaar, John Gilbert, Mike Talley, Glenn Chouinard, Brian Hood, and Mark Nyberg were also present along with Leo Slezak.

Stan joined the meeting by phone. He reported that Chuck Flora has recently received a pacemaker and consequently his flying status is in question. The board authorized Stan to use his discretion in determining Chuck's flying status in the club. Stan gave his blessing to the Wing Runner Manual developed by Roger Axelson and Hans Sendelbach and the board approved its adoption as written. He is still working on the training syllabus to be included in each student's log book and has added some material to the training page on the club web site.

While Stan was still on the phone, Fred proposed a revision to the club currency requirements which would modify the existing six-month check ride requirement. There was no concensus among the directors to make any change.

Christopher Young and Nels Peterson were interviewed as potential club members. The board voted to accept both of them as new members.

Leo Slezak has been working with the gas powered golf cart and has determined that the clutch, drive belt, and starter belt need replacing. He also recommended that safety shields be installed on the backs of both carts to protect the occupants from flying tow ropes. The board approved spending up to $220 for the repairs.

Directors' Reports:

President: Fred reported that the 1-34 is back in Arlington, assembled, and on the line ready to fly. The training program in Arlington is going well. The club sponsored a one-day expedition to Skykomish airport which drew four participants. WSDOT will hold a meeting concerning state airports on October 14 at the Arlington Boys' and Girls' Club. They are looking for organizations to adopt state airfields.

President-elect: Gary reported that the new owner of the 1-36 has yet to transfer the title. Gary has provided him with post-dated documents so that he may get the transfer accomplished. There are ongoing merger issues with transfer of assets from WSSA to ES that are in the process of being resolved.

Secretary: Myles presented the September board meeting minutes for approval. The minutes were approved.

Treasurer: Marty reviewed the delinquent accounts list. Fred volunteered to contact those members most in arrears and report back at the next board meeting. Marty, along with Dan and Brian, presented a financial analysis of the club operating with three tow planes over the next twenty years. Their conclusion was that a three tow plane operation is viable for the foreseeable future. They also recommended that we monitor fuel costs and make adjustments as necessary, minimize the use of 30Y such that we can put off replacing its engine at least until January, 2011, and reduce capital expenditures to the bare minimum. Dan presented his analysis of the effect of fuel costs on tow fees. He will come up with a proposal for a process to adjust tow fees to account for changing fuel prices.

Equipment Manager: Tony advised that there is no vario in the back seat of 265BA. The club has several extra varios and John Gilbert will test them to see which ones work. The fuel trailer is still at the Twisp airport. Tony is keeping four parachutes current over the winter. The rest will be stored at his house. There was some question whether we need to reinstitute billing for the tie-down spot for the 1-34. Both L-33s are to be disassembled and put into their trailers after November 1.

Operations Director: Hans sent out his preliminary operations plan by e-mail. It includes more documentation for student training, field managers, and equipment captains. The FAST program and Demo flights are to continue as they are. Equipment captains have been identified for all the club aircraft. He is now working on a Field Manager manual. A club sponsored ground school for students is being investigated.

New Business: The annual meeting was discussed. Possible sites to hold it included the Marysville Best Western, Museum of Flight Restoration Facility, and Neal Karman's hangar. No date was agreed upon. Fred proposed a change to the delinquent payment policy. He suggested that new members be given only a 30 day period of non-payment before being placed on the no-fly list. The proposal was tabled. Mike Talley brought up the agreement with CAP for the club to provide towing to CAP cadets. Since the hour was getting late, that discussion was postponed to another time. The date for the next meeting was set for November 4 and the meeting was adjourned at 9:16 p.m.

In e-mail actions subsequent to the board meeting the board decided to hold the annual meeting on November 14 at Neal Karman's meeting room. In addition the board authorized expenditure of up to $1000 for the repair of fabric damage to the wing of tow plane 17Z by Paul Nyenhuis.

Respecfully submitted
Myles Bradley
Secretary