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Evergreen Soaring
Board of Directors Meeting Minutes
Saturday, 06 June, 2009
The meeting was called to order at about 9:30 AM in the ES Clubhouse by President Fred Hermanspann. Present were voting members Gary Paulin, Marty Gibbins, Merel O'Rourke, Tony Puglisi and Paul Sjoberg. Non-voting Board members Howard Glover and Mark Nyberg were also present. Several other members were also present, among them: Michael Talley, Pierre Parent, and Ariel Szafir. Others ducked in and out as they put together the day's operation.
Board of Directors Meeting Minutes
Saturday, 06 June, 2009
New Members:
- The Board reviewed the application of Ariel Szafir, who paid his fees and was voted in as an Active Member! Welcome Ariel!
- The Board also reviewed the application of Mike Dageenakis and voted him in as an Active Member. Welcome Mike!
- There followed some discussion around Bill Birney (sp?) who lives in Ephrata and could be an asset when we need tow planes ferried to Moses Lake or elsewhere. Board action was postponed pending submission of application and moneys.
SPECIAL NOTE:
Owing to commitments elsewhere, Michael Talley's business with the pending arrival of the CAP L-23 and student members was inserted here. Similarly, Paul Sjoberg's report on Operations was inserted immediately after Michael. In the interests of organization of these minutes, the actual discussions will appear under New Business and Operations Director, below, respectively.OFFICERS' REPORTS:
President (Fred Hermanspann)Fred reported on his conversations with Stan Kasprzyk who has agreed to become our new Chief CFI-G & Safety Officer. Stan was voted in by acclamation. Thank you, Stan!
Fred then led the review of activities in Ephrata. The "Dust Up" non-sanctioned contest was well attended and went very well. Gary P. reported that we did some 75 tows during the encampment week (not counting the Dust Up) which is probably unprecedented! (Special Note: Dan Teifke reports that the actual total tows were 100, not including the Dust Up.) Sounds like it was a very good couple of weeks in Ephrata.
Paul Adriance is down to final details in the process of securing his CFI-G. More about that as we learn it.
President Elect (Gary Paulin)
Gary delivered the wreckage of N48029 to Ron Piercy.
Ron is experiencing some cash-flow issues at the moment so we are still owed the $500.
However, Ron is also repairing (or has already repaired) the brake on tow plane 17Z, which cost $125 ... Ron owes ES $375.
As noted above, we did some 100 tows during the encampment week plus another 25 Dust Up tows. That does help soften the blow of virtually no activity at KAWO during May.
Willamette Soaring Club will be holding their Ephrata encampment between the 21st of June and the 18-Meter Nationals. Gary had the opportunity to speak with the club president about their 2-seat Pawnee. It is indeed available, first come first serve, at $300/tach hour. That is a little less attractive than some of the other information we had been given. But this is official and accurate.
Gary let the Board know that while this past winter's sojourn in Florida was an experiment, it was a successful one. He will be bi-coastal from here on out. This means that the Board will have to lean a bit more heavily on the President Elect between December and March or so. Consensus was to see how it all works out and to make adjustments if and when necessary.
Treasurer (Marty Gibbins, )
See attachments. In summary, we're pretty much ahead of or on plan. The potential problem is that there may be issues that are not in the plan--that remains to be determined. The ad hoc finances group is working on that. Dan T. will put together usage figures which will tell us a little more specifically, and in a slightly different way, how we're doing.Secretary (Merel O'Rourke)
One of Lynn Weller's hand held radios and the Club's Vertex both went missing some months ago. Quiet probing has not produced any results. Merel feels that it's time to move on and to buy two replacements. (One Vertex sold with the 1-36.) It was so moved and voted. (Special Note: the Club's Vertex "miraculously" reappeared. We now have three club hand helds! Excellent!)Operations Director (Paul Sjoberg)
Due to business pressures Paul may not be able to attend the July or August Board meetings. He'll keep us posted and will be available by phone and email for Club-business issues.Arlington EAA Fly-In, July 08-12. Again, we have the place of pride right inside the gate! Paul would like an L-23, an L-33 and the King Cub on display that week. He is editing the brochure from the MOF earlier this year and will use that. He proposes that we feature two selling points in our effort to attract new members.
- First we have students making progress: Hans S., a from-scratch student who is now soloed and getting ready for his check ride; Aaron B. who is a power pilot and CFI who has also soloed and is similarly getting ready for his check ride. (If either could get that out of the way before the Fly-In, so much the better!)
- Secondly, we should talk up the Fly Week in August hard. That is currently scheduled for 8-16 August, first light to dusk, all day every day.
Chief Flight Instructor (Stan Kasprzyk)
Not present.Equipment Director (Tony Puglisi)
Tony briefly reviewed his handout, prepared in advance of the meeting and which the Board had already read. Huge savings in time: thank you Tony!Tony will arrange for rigging/de-rigging instructions for each ship, to be kept with each ship and on our website.
The consensus is to try to repair the radio in 14J rather than to replace it with a new radio, boom mike and PTT. If repairs are impossible (they may be) we'll go from there.
65BA vario system, the electrical vario, needs replacing. We have several electric/slave units on hand and Tony will see to their being tested and installed if it turns out that they work. And will gleefully dispose of the junk if they don't work!
The empty L-13 trailer is now in the "North Forty."
Tony will also likely miss the July Board meeting (See Paul S. above).
NON-VOTING OFFICERS' REPORTS:
Chief Tow Pilot (Howard Glover) No contributions, probably in the interests of time.Scheduler (Dan Teifke) Not present.
GlidePath Editor (Mark Nyberg) Mark is aiming to release the next edition of the GlidePath during the 1st week of July. Have those contributions ready!
Membership (Several, cooperative)
Merel reviewed the fact that Glen C. had tendered his resignation from this ad hoc position in May.Mark N. volunteered to return to working with the SSA on membership and Charter issues. He will coordinate paid rides. Paul S. and Fred H. have been spending as much time as they can with our several students so that function seems to be pretty well covered.
Insurance (Mark Nyberg) No comments.
OLD BUSINESS:
Club PC. Noel has DONATED a PC to the Club! It's ours! It has Condor installed and configured. Noel will see to:- installing scanning/printing drivers;
- installing an office suite, probably the excellent Open Office Suite;
- acquiring in the Club's name, installing and configuring a wireless connection, probably Clear Wire, not to exceed $35/mo.
NEW BUSINESS:
The CAP will be bringing their L-23 to KAWO on or about 23 June, where it will spend most of the summer being flown by CAP students.The ship will be tied down on the line near our ships and the CAP has already made those arrangements. CAP will pay tie-down fees.
Much discussion ensued. Mike Talley says, and other members agree, that ES had a Memo Of Agreement with the CAP regarding operations, fees and dues, if appropriate. Looks like the trick is going to be in locating that MOA. If all else fails, Marty G., Mark N. and Mike T. will work out the details and the Board will approve by email. Points already agreed upon in general (no vote):
- Any CAP students who wish to join ES would pay the $125 Student Rate;
- ES will bill CAP for tows, not the individuals being towed. We need a billing address;
- The board voted by acclamation to provide towing to the CAP as part of normal ES operations and to waive the $20 per tow non-member fee for the CAP.
As a third issue, Mark N. also suggested that Gary P. (and Fred H) begin very active consideration of the 2010 Board. He feels that we've made some significant progress on several fronts and wants a Board in place this next year that can push that forward and build on the momentum. We also have the issue of Gary P. being bi-coastal and Stan K. being very involved in his own projects--delegation and cooperation will have to be strong suits for all members of the next Board. Discussion ensued. Gary will keep us posted.
EMAIL BUSINESS:
(Special Note: this is a new category for the Minutes. It reflects Board decisions made by email following the normal course of business conducted as described above.)- Victor Andrucson was voted in as an Active Member by email on 11 June 2009. Welcome Victor!
- There was an email motion to station the SGS 1-34 in Ephrata for the rest of the summer. Roll call vote (requested by Merel) yielded five Aye and two Nay. The motion carried on 25 June. Tony P. towed the ship to Ephrata on 02 July.
- An email motion to authorize an Ephrata encampment, to begin on the weekend of the 4th of July and continue through the Arlington Fly-In, passed on 30 June. John Gilbert and Hans Sendelbach will manage the encampment.
NEWS:
Jeff Renner's "Summer Beyond the Forecast" aired on King-5 TV this past Thursday. Bruce B. was not present to discuss this but we are preparing for an influx of people wanting rides. Maybe even memberships.Round of applause for Dmitry Rudas! His stunning photo is the cover of the June 2009 Soaring magazine!
You may also have noticed in the same issue of Soaring that former member Mike Reid just flew his Diamond altitude flight. Way to go Mike!
Much closer to home, Doug Service has applied for his Silver C distance and altitude legs based on a flight at Ephrata recently. Keep us posted, Doug!
SETTING OF THE NEXT BOARD MEETING:
The July Board meeting will take place on the SECOND Saturday of July, 11 July, at 9 AM in the Clubhouse.Fred gaveled the meeting closed at 12:50 PM.
Respectfully submitted,
Merel R O'Rourke, ES Secretary
merelo@merelo.cnc.net
503-320-7059