Evergreen BOD Meeting and Annual Meeting—12/10/11

The meeting was called to order at 4:30 by President Brian Hood at NASA Restaurant at KAWO.

Attendance

Board members: Brian Hood, Dan Teifke, Tony Puglisi, Mason Killebrew, Noel Wade, John Gilbert

In addition, twenty-seven Club members attended the meeting making a total count of thirty-three.

Minutes

November minutes were previously reviewed by email and approved by the Board.

Officer Reports

President

Brian indicated that he would be working next year on getting the voluntary automatic monthly billing system up and running for the club.  This system has several benefits such as reducing the size of accounts receivable and reducing the invoice size that members presently receive based on bi-monthly billing.

President Elect

Dan presented statistics from the flight data base on fleet usage, flights by month and year over the past three years, member tows, instructor flights, and tow pilot tows.  He indicated a willingness to show any interested member how to access the data from the flight data base.  He also asked that Field Managers be sure to fill in the instructor name on student flights as these are of value and collected via the data base.

Treasurer Report

Noel reviewed the current state of club finances looking at cash flow, maintenance expenses and reserves. Over the past three years, cash reserves have trended upward. He explained the fixed costs associated with running the club vs. the variable costs associated with individual flights and tow fees.  He presented pie charts and graphs to illustrate each of his points.  He also reviewed the costs associated with having two tow planes vs. three.

The take away from Noel’s presentation is that the Club’s finances are in good financial health.

Equipment Director

Tony briefly updated members on the state of selling the Astir 102.  Several serious inquires have stopped short of sales when the damage history of the ship has been reviewed.  A discussion followed on the potential of keeping the ship in the fleet after getting the ADs complied with.  The new Board will deal with this subject.

The status of the electric golf cart was reviewed: brakes, springs and tires are being upgraded for safety.

 

Operations Director

John discussed his plan to set up a training program for Field Managers in the new year in order to qualify more members to perform this required task.

Special Recognition

The Board presented Tony Puglisi, Equipment Director, with the Evergreen Soaring Service Award to recognize his outstanding commitment to the Club in staying on top of the fleet (gliders, tow planes, trailers, and golf carts) as well as handling the sale and long distance delivery of two Club ships sold during the year.  Well done Tony!!

John updated the President’s Plaque to reflect the names of our recent presidents.

Constitutional Amendments

Two amendments to the Evergreen Soaring Constitution were proposed and recommended by the Board of Directors.

--Proposed change to Article IV Membership, Section 9: Special members shall be eligible to vote and hold office.  Special members can utilize club equipment only as specified in the by-laws.

Passed: 24 votes for, 4 against

--Proposed change to Article VII, Section 4: Members may serve in the same executive office for more than two (2) consecutive terms.  However, the Treasurer shall be restricted to two consecutive terms in that office.

Passed: 24 votes for, 3 against

Election of Officers

After discussion of the need for additional participation by members in elected positions, the floor was opened for nominations beyond those already made:

President Elect: Marty Gibbons ran unopposed and was elected unanimously

Treasurer: Brian Hood had previously offered to fill the position.  Noel Wade agreed to run for a second term.  Noel received all votes less one.

Secretary: Fred Hermanspann was previously nominated to the position and Jennifer Hunt was nominated from the floor.  Jennifer was elected 28 to 8.

Operations Director: John Gilbert was unopposed and elected unanimously.

Note:  The differing totals between the Constitution amendments and the Officer elections is due to special members being permitted to vote once the amendments were passed and proxy ballots.

Dinner Program on Early Glider Pilots in Washington State

Linda Chism presented a fascinating look into life of pioneering Washington glider pilots Cloyd and Audrey Artman and their many accomplishments flying in the Eastern portion of our state.  The presentation was the result of extensive work Linda did over an extended period to fill in the history of their accomplishments and his too-short life by visiting the sites they flew and talking to some of the survivors of that early era in gliding. Her talk was illustrated by photographs obtained from friends and family.

The Board and membership thank Linda for her work.

The members enjoyed dinner while Linda made her presentation.  Thanks to John Gilbert for making the evening arrangements.

The Annual Meeting was adjourned 7:45.

Next BOD Meeting

The next regularly scheduled Board Meeting will be at the Museum of Flight Red Barn Classroom on Wednesday, January 11, 2012, at 7:00 PM.